Krzysztof Lewandowski

I help companies move strategy into working systems and processes. I combine hard data, technology and operational management to deliver projects end-to-end.

// operational precision · project effectiveness

Krzysztof Lewandowski – Project & Operations Manager
9+
IT projects
ITHRFinanceEducationServicesLaw

Project experience

Professional experience

Teaching experience

Numbers that describe my deployments

0 wks
E-commerce site launch
0+
IT projects delivered
0%
Faster task delivery
0 wks
International platform
<0 min
Job application time
0%
Faster HR handling
0%
Team efficiency increase
0
Operating regions
>0M PLN
Total project budget
0
IT platforms built from scratch

From chaos to measurable results

Team management
ProblemCommunication chaos, no regular meetings, blurred responsibility.
ActionAgile, Jira/Confluence, Google Workspace, regular operational meetings.
ResultTimeliness +70%, efficiency +50%, twice as fast communication.
Document logic
ProblemMany templates, complex logic, ad-hoc calculations.
ActionStandardized templates with legal counsel, automated generation in LegalTrack.
ResultZero delays and no manual verification of calculations.
Administration & documents
ProblemManual data entry, errors, lost documents.
ActionLegalTrack with OCR/AI, digitalization, algorithmic deadline monitoring.
Result100% digitalization, HR handling 87% faster, 24/7 access.
Financial settlements
ProblemLate records, 3 weeks spent on settlements.
ActionNew contractual terms, central Educen/LegalTrack system.
ResultTimely payments, automation, a single source of truth.

Products and tools I built from scratch

Motometr
Car market analysis · AI
View
GoalCar-market analysis for importers and dealers – valuation, import profitability, pipeline and CRM.
StackReact, TypeScript, Vite, Node.js/Express, Prisma, MySQL, Gemini AI.
AI valuationImport calculatorCRM
ZjedzTo
AI cooking assistant
View
GoalFrom a chat description or a photo of your fridge it suggests two matching recipes.
StackNode.js (no framework), React 19, Vite, MySQL, Gemini (photos), Groq (recipes).
Photo recognitionAI
Elodex
AI model router
View
GoalA 100% local, self-improving AI model router with an Elo ranking per category.
StackPython, SQLite, MCP server – zero network, zero telemetry.
100% offlineMCPRecency-Elo
Aisha
Voice assistant · Windows
GoalA background voice assistant on Windows – computer tasks, calendar, daily report.
StackPython, Ollama, faster-whisper, Playwright – speech recognition and voice run locally.
Always-onLocal STT/TTS
QR + AI review system
Multi-tenant
View
GoalThe patient scans a QR code, rates criteria, and Gemini drafts a review to publish on Google.
StackPHP 8, MySQL, Gemini AI, QR – one install serves many clients.
QRMulti-tenantPrivacy
dar al-huruf
Portal about the Arab world
View
GoalLanguage learning, culture and history of the Middle East plus support for firms entering Arab markets.
StackHTML/CSS/JS, multilingual structure, SEO.
ContentMultilingual
Fizjoterapia Kania
Website + SEO
View
GoalA physiotherapy clinic website with a full SEO strategy: design, build, maintenance and local content.
ResultCTR +49%, impressions +33% in search.
Local SEOMaintenance
WiolaMed
Study assistant · Chrome extension
GoalStudying from a medical textbook: saving chapters, answers drawn strictly from the saved material and always citing the source, notes with version history, flashcards and reviews.
StackChrome MV3, Python, FastAPI, SQLite with vectors, RAG, export to md/pdf/docx; backend on a Linux VM on Google Cloud (HTTPS, key-protected).
RAGSource citationsGoogle Cloud

Platforms and systems I co-create and run

LegalTrack
Operating system
View
RolePM / PO / Architect / BA · budget ~600k PLN · 11 account roles · production system for an agency and law firm with thousands of workers on file.
GoalA central system for HR, documents, records and settlements.
StackLaravel 12 (PHP 8.4), Blade + Alpine.js + Tailwind, MySQL, Redis, Gemini AI, OCR, QR.
FeaturesPeople/recruitment, training, companies, status sync, OCR via Gemini, AI chatbot, QR attendance, integrations (praca.gov.pl, GeoNames), role system.
ResultApplications 87% faster, records 83% faster, zero missed deadlines.
RefactoringLawAI/LLMAutomation
StartEuropa
Recruitment platform
View
RolePM / PO / Architect / BA · team of 2–3 devs · budget ~100k PLN · MVP delivered in a few weeks.
GoalSimplify job applications in the EU.
StackLaravel 12, React 18 + Inertia, Tailwind, MySQL, Spatie Permission (RBAC).
SolutionQuick application with no account (a two-step form) + admin/recruiter panel, multilingual RO/RU/EN.
ResultTime-to-hire ~35% shorter, end-to-end hiring in 24h, GDPR compliant.
International lawMass recruitmentGDPR
Educen
Post-secondary education
View
RolePM / PO / Architect / BA · team of 3–5 devs · budget ~300k PLN · end-to-end delivery in 7 months.
GoalRecruitment and management for post-secondary education (universities, post-secondary schools, high schools for adults).
StackLaravel 12, Blade + Alpine.js + Tailwind, MySQL, Meilisearch, Tesseract OCR, Dusk/Pest.
FeaturesMulti-step recruitment form, assignment to profiles/fields/schools, document OCR, certificate generation, payments and installments, notifications, activity logs.
ResultDigitized recruitment and education for foreigners.
QREducationFinanceE-learning
Porządna Strona
Web studio · operations
View
GoalA studio for building and repairing websites with a focus on performance, security and accessibility.
StackHTML/CSS/JS, proprietary CMS, e-commerce, AI chatbot.
FeaturesSites without heavy frameworks, online stores, AI chatbots and branding, plus ongoing technical support.
ResultOngoing care and delivery for the studio’s clients.
HTML/CSS/JSCustom CMSE-commerceAI chatbot
MyCMS
Development / co-creation
GoalA lightweight, config-driven CMS in PHP – no database and no framework.
StackPHP 8, JSON, no framework, PHPUnit, Playwright.
FeaturesContent lives in JSON files and one-click publishing generates static HTML; an admin panel with a section editor, gallery (upload + alt), drag-and-drop menu, blog and contact-form messages. The engine behind Porządna Strona’s client sites.
ResultNo database, output to static HTML.
PHP 8JSONNo frameworkPHPUnitPlaywright
System Realizacyjny
Internal task manager
GoalMatysArt’s internal system for managing projects, tasks and clients – an "in-house Jira" tailored to the company’s process.
StackNode.js, TypeScript, Fastify, Prisma, PostgreSQL, Redis, Next.js, React.
FeaturesA Kanban board with a state machine, a task list with filters, a task panel with checklists, time tracking and comments, and a KPI dashboard.
ResultKanban with a formal state machine (FSM).
Node.jsTypeScriptFastifyPrismaPostgreSQLRedisNext.jsReact
Jobcen
Co-creation · site + SEO
View
GoalAn employment and HR-consulting agency (MatysArt group): recruiting workers from Moldova, Asia and Africa for the PL/EU market.
StackHTML/CSS/JS, multilingual (PL/EN/RU), SEO, RWD.
FeaturesTemporary work, outsourcing, employment legalization and consulting. A multilingual site listed in the KRAZ register.
ResultOver 1000 placements completed.
RecruitmentMultilingualSEORWD
Pol-Langua
Co-creation · site + SEO
View
GoalAn online Polish-language school for foreigners (A1–C2, a MatysArt brand).
StackHTML/CSS/JS, SEO, RWD, multilingual.
FeaturesOne-to-one lessons, conversation classes, certificate-exam preparation, industry courses and corporate training. 100% online, native teachers.
ResultFull A1–C2 range, entirely online.
E-learningSEORWDMultilingual
Forcen
E-services platform
View
RolePM / PO / Architect / BA · team of 3 devs · budget ~50k PLN · delivered in 3 months.
GoalDigitalize the residence-card application process (B2C).
StackAn e-service front integrated with the LegalTrack system (Laravel 12).
FeaturesAI chatbot, online status tracking, secure document exchange.
ResultReduced customer-service inquiries.
AI/NLPChatbotIntegrationUser profile

Career path

Operations Manager
PW MatysArt
Apr 2024 – present

Transforming strategy into scalable processes. Integrating IT, HR and operations. Growing and stabilizing the business through technology.

  • Portfolio & teams: running 3–5 IT projects in parallel with teams of 3–8 people, full lifecycle from concept to maintenance.
  • Scale of operations: coordinating residence legalization for 200 foreigners and an education project for ~500 students; full financial cycle (invoicing, margins, rates) and direct contact with government offices.
  • Project delivery: scope, schedule, priorities, risks, testing and rollout of web/mobile solutions.
  • Cost optimization: automation (OCR, Payroll, CRM), stabilized processes.
  • Taming the chaos: Agile + Jira/Confluence environment.
  • Business scaling: delivery and maintenance of the LegalTrack, StartEuropa, Educen and Forcen platforms for recruiting workers from Moldova, Asia and Africa for the PL/EU market.
IT & HR ManagementAutomationAgileStrategy
Junior Project Manager
PW MatysArt
Sep 2023 – Apr 2024

Operationalizing HR processes with IT tools and PM standards.

  • HR digitalization: stabilizing a web app for temporary-staff management.
  • E2E coordination: recruitment → onboarding → outsourcing, 100+ candidates.
  • Offer development: operational support for a language-school expansion, ~10 B2B clients.
HR TechCoordinationB2B Relations
Founder & Project Owner
alarabija
2020 – 2023

Independently built a 3-year educational project for learning Arabic: platform architecture, content, marketing and end-to-end operations.

  • Platform: WordPress with PL/EN/RU content, SEO and learning materials.
  • Brand growth: Instagram community, regular multilingual content.
  • Operations: full ownership of product, content and marketing for 3 years.
Product ManagementSEO & MarketingBusiness Development

Teaching and translation work

Lecturer of Polish as a Foreign Language
Świat Języków Obcych daGAMA
Feb 2023 – Aug 2024
Lecturer / Translator
PW MatysArt
Jan 2023 – Sep 2023
Lecturer
PW MatysArt
Sep 2021 – Jan 2023
Lecturer of Polish as a Foreign Language
Wrocławskie Centrum Integracji
Jan 2021 – Jun 2021

Education

Management, project management – master’s degree
WSB University in Toruń
2024 – 2026
Project management – postgraduate studies
Nicolaus Copernicus University in Toruń
2023 – 2024
Applied linguistics – bachelor’s degree
Nicolaus Copernicus University in Toruń
2019 – 2022

Volunteering

First-aid coordinator and instructor
OSP HKR Search & Rescue Group, Toruń
Mar 2016 – Jun 2022
  • Running first-aid courses for individual and corporate clients.
  • Co-organizing rescue events for up to 1000 participants (Toruń Rescue Maneuvers).
  • Group concept, member recruitment, sponsor contact and team coordination.
First aidTrainingEvent organization

Multilingual communication

Polish
Native · 100%
English
C1 · 85%
Russian
B2 · 70%
Arabic
B1 · 40%
German
A1 · 10%

Verified competencies

Google Project Management Professional Certificate
Google
View
Using AI for Business Growth
Google
View
AgilePM Foundation
APMG International
View
Miro Essentials
Miro
View
Jira Fundamentals Badge
Atlassian
View
Confluence Fundamentals Badge
Atlassian
View

What I work with daily

Management & Strategy
Operational managementBudget managementEnd-to-end managementAgile & WaterfallPRINCE2 (training)Strategy developmentBusiness analysisReporting & KPIsCrisis managementSystem implementation
People & Relations (HR)
Remote teamsStakeholder managementB2B relationsInternational cooperationMass recruitmentOnboardingMentoring & trainingNegotiation
Tools & Automation
Jira & ConfluenceMiroGoogle WorkspaceMS Office / ExcelAutomation & digitalizationOCR & QRGenAI/LLMERP/CRM architecture
Ops, Law & Logistics
Residence legalizationLogistics & relocationGDPR complianceDocument workflow
Development & Marketing
Laravel/PHP ecosystemReact / React NativeWordPress CMSContent Marketing

What colleagues say

I wholeheartedly recommend working with Krzysztof. For him, nothing is impossible – he delivers tasks quickly, professionally and on time. I especially value his attention to detail and his ability to boost team efficiency.

PS
Piotr Sychta
Webmaster · CSS & HTML

What impressed me most was how Krzysztof managed his team: several full-time employees and over 100 temporary workers. He combines business coordination with multitasking and a fast response to client needs. You rarely meet such leaders.

KR
Karolina Rochowicz
Teacher · translator · copywriter

I was consistently impressed by his rapid growth, dedication, and leadership. He possesses a rare combination of analytical and interpersonal skills, adapts to changing environments with ease, and his emotional intelligence sets him apart.

LM
Laura Marinez
Senior Business Development Manager

Krzysztof stands out with his commitment, creativity and a realistic approach to deadlines. He comes with fully thought-out ideas and ready-made solutions. A wise man with a fantastic sense of humor. He never says "impossible".

MR
Marta Roszak
Operations & Development Manager

An angel of patience with immense knowledge and language skills. Committed, full of unconventional solutions. Working with Krzysztof is a pure pleasure.

RP
Renata Polisiakiewicz
Foundation president · project manager

Worked with

Elkom Trade StartEuropa Forcen Educen Jobcen Darmar Sarel John Deere Kazana MK Job Where2Work Effector LegalTrack